Background

The ground-floor courtyard at Athletes Village Housing Cooperative is a well-loved and well-used community space. Despite this, a number of maintenance issues have been identified with the space. These include issues arising from historic gaps in management and issues related to the physical design of the space. There have also been questions from membership about if the design of the courtyard supports the intended uses and requests for different design features.

Goal

The Courtyard Committee will help maintain, improve and coordinate policy around the current and future uses of the AVHC courtyard. The Courtyard Committee will engage with members on existing concerns and new ideas, research solutions, and develop and present proposals to membership and ultimately the Board of Directors.

Objectives

1. Short-term 

   1. Deliver necessary and immediate repairs, straightforward and inexpensive upgrades 

   2. Develop a preliminary maintenance plan with Coho to ensure basic maintenance is performed

2. Medium-term 

   1. Look into working with Coho/landscape company to improve maintenance, including increasing amount and coverage of maintenance contract 

   2. Investigate need for remediation or repair of more complex, but not major, elements

3. Long-term

   1. Work with the Board to develop a plan and budget for planning and implementation of potentially major changes ensuring the courtyard meets the long term needs of the co-op

Resources and budget

The Board and COHO will provide the Committee with any relevant technical data as requested.

Governance

The Board and COHO will provide the Committee with any relevant technical data as requested.

1. Committee will hold open meetings, generally 3-6 times per year

2. Committee will develop a mailing list for communication between meetings

3. Committee will create and deliver an engagement exercise to learn from AVHC members not actively involved in this committee about interests on medium to long-term goals and objectives

4. All recommendations agreed to by the majority of the Committee will be put forward to the Board.

Open/Closed: Open to all interested members