Events Committee Meeting

Tuesday, November 19, 2019

 Attendees:  Francesca de Freitas, Marisol Santos, Kristie Keeney, Emily Kennedy

 On FB: Marcelo Avelar Cohen, Sandy Tallary, Sue Moroney

Discussions

• Minutes from previous meeting approved by Kristy and Francesca

• Alix agreed to host 4th floor potluck and invite all coop members

• Francesca has put sign for members to host various Christmas events

• Francesca has reminded the Board about Christmas bonuses and waiting to hear from them about what they’re going to do for bonuses

• Leigh is organizing choir discussion 

• Deb is going to organize a kids craft fair but may be pushed to spring

• Thank you to Kristy for buying new ping pong balls and paddles

• Matt will help fix the sides of the ping pong tables

• Francesca put in work order for the broken playground lights

• Thank you to Kristy and Francesca for organizing Halloween events 

• Thank you to Celise (so many compliments) on the lobby decorating and pizza afterwards

• Thank you to Madalena for offering to take the photo

• Jenny has holiday gift exchange

• Sara will be doing cookie exchange

•  Francesca purchased plastic labels for label maker to label bowls for the common room

• Emily has organized a skating party on Saturday, Dec 28 5:30-6:45

• Board approved more poster holders for the elevators

• On Halloween, members were upset because they were unclear about what decorations were allowed, if any, by the insurance policies

• We need a document for each event so new hosts can have a guide 

• Stolen AV equipment - Francesca has ordered a new DVD player and cabling

• Board needs to approve a new projector but need a quote - Francesca will get a quote

• We need a place to securely store new AV equipment and a cabinet to hold equipment while it is being used

• Coop website - Francesca has populated the Events Committee information

  Action Items:

• Emily will check with Deb on gifting room

• Find someone who can organize charity donation drive (Kerrie can provide advice on how to do this) (Kristie)

• Communicate during the AGM and GM the mission (initiative and goals) of the events committee and bring up other events committee members to help co-op members know who they can address if they have problems (Everyone)

• Check with Board on alternatives to common room window curtains (Marcelo suggested Ikea black out roller blinds) – Kristy will look into the blinds and Marisol will look into adding a stopper so blinds do not go up too high for members to reach

• Kristy will attend choir meeting to ask if anyone wants to host a coop Christmas carolling

• Check with Caitlyn about toy swap during holidays (Emily)

• Kristy will check with Celise about submitting receipts for the Halloween lobby decorating event

• Francesca to send a FB post about doing a more elaborate solstice lantern 

• Create FB post to ask if anyone wants to host Christmas decorating in the lobby (Francesca)

• Create an FB post to ask if anyone has Christmas lights to donate for the lobby (Marisol will check to see if she has any to donate)

• Francesca to add skating party (Dec 28, 5:30-6:45pm) at West End Community Centre (Emily will email Francesca with details and create a poster for the elevators)

• Kristy will look into a secure cabinet to hold coop AV equipment

• Francesca will get a quote for the projector and work with Kristy to send communication to the Board