Tuesday, Oct 12, 2021

 Attendees:  Francesca, Marisol, Emily Kennedy

 Decisions

• Draw for monthly co-op star award vouchers
  https://avcoop.igloodigitalworkplace.ca/resources/resources_wiki/star_awards
  Winners: Amanda (star) Lerin (nominator)

 Discussions

• Reviewed and reported on action items from the previous meeting

  • The Board only approved the purchase of the piano but has no plans for the piano and have appointed Matt as Events committee liaison to determine policies regarding borrowing/signing in/out and where to place it (common room/kitchen/lobby)

  • Luis has moved the safe that Francesca was in charge of looking into

  • The Board has approved a new dishwasher in the kitchen

  • Dungeons and Dragons - Cole is too busy, but Francesca will speak with the D&D team at Eric Hamber to volunteer with the co-op and sign off on their volunteer hours

  • Yoga outdoors - successful outside but restrictions have been changed so yoga can be done indoors

  • Kids’ literary journal - put on hold because of play

• Thank you’s for events in the last month

  • Josie for the kids’ Wizard of Oz play

  • Jenny Woodruff for helping with organizing and emailing the parents

  • All participants on the Wizard of Oz

  • Caitlin and family and friends for helping with Halloween decorating

• October/November Events

  • Halloween (Emily is planning this with 2-3 other coop members who have volunteered)

    • Pumpkin decorating (will figure out how to get members to bring their pumpkins down to courtyard)

    • Door decorating (take pics and voting for best door, possibly in person - drop off ballot to each unit)

    • Trick or treating - possibly have volunteers stationed in and around the coop to hand out candy to the kids and then go to the Hinge Park to parade

    • Will look into an earlier start (4:30/5)

  • Junk removal - will happen in November

• Clarify rules for kid-led event funding - require approval, the co-op members need to be invited

• Board has requested a new member meet and greet, floor buddies say they will come - $50 budget 

• Ryanne has offered to host a weekend neighbourhood walk about and building tour. She could give some history of the building, neighbourhood and talk about the co-op guidelines, rules and resources. - provide $50 budget

• The kids’ gopher program has been successful

• Cookie walk - all coop members can walk around the coop while other members provide cookies - possible after relaxing of Covid measures 

• Rain covers for outdoor events - will just think about until next month

• Replacement dolly for one that was stolen - approved by the Board

• Replacing AV equipment can be discussed next month

  Action Items:

• April and Lerin will look into resorting the books in the common room and will pose the question to the coop on if they use the book deposits from VPL

• Emily to look into finding someone who is willing to get playground updates researched

• Francesca to talk to Kim face to face about the playground updates

• Francesca to look into next quiz night in November

• Committee members to ask Mark about where to put AV gear if purchased

• Francesca to talk to Leigh about the choir contacts and organization

• Marisol to ask Mikaela to do bubble letters to draw eye to community notices

• Francesca to host a meet and greet event with all co-op members

• Francesca to ask Gardening committee why the tarp up in the North garden was put up and then taken down