28 July, 2014, 8­10pm, Unit 407 

Attendees Tasha Jory, 507, April Ens, 160, Michelle Goss Baxter 307, Kristie Keeney, 311, Rejoice Anthony, 212, Leigh Greenius, 404, Sarah Cochrane, 209, Francesca de Freitas, 407 Apologies: Lara Rabb, Erin McGann 

Agenda Items 

Go over the list of established or proposed events, to create a draft calendar The draft calendar was discussed, and updates have been recorded here: https://docs.google.com/spreadsheets/d/1uqM9NdGS14be6zdxyYBP9TNSBwC_2GQlJ485C FGtIQY Actions: 

● Tasha to look for Canucks prize for Halloween door competition 

● Michelle to ask Mark re: Secret Lantern Society Workshop for Solstice 

● Francesca to check with Tiffany re: funding requirements for Tree decorating and potluck party 

● Francesca to ask Yuri in interested in hosting pub crawl, running group 

● Francesca to check with Lee Lax and James McGann about holding CPR/First Aid classes 

● Francesca to ask Jordan to host dance parties 

● Kristie to look into resident small business/work from home contacts to find host for Resident Business Expo 

● Tasha to research ping pong ball table options/costs 

Notes: 

● Box to collect halloween candy to give to the food bank 

Set priorities for the remaining Events Committee budget for 2014 This item was deferred until we hear from the board what the existing budget for 2013­2014 actually is. $100 funding for the Cookout/Campout has been raised with Tony D. as a priority. 

Choose a Chair, Vice-Chair, Treasurer, and Secretary for the committee Francesca de Freitas will be acting chair until the committee is established. Kristie Keeney will be Treasurer. Tasha Jory will be Secretary. Positions were filled by volunteers, no election was held. 

AOF (Any Other Fun) Communication issues ­ We need to make sure that all members are aware of events. Potential ways: 

● Calendar in newsletter (Francesca to make sure Andrea Fraser­Winsby is invited to next meeting) 

● Large calendar/list of events in lobby 

● Facebook events (not just posts) 

● Get access to Co­op wide email list 

● Shared Google Calendar/ical 

● Website/blog that automatically posts to facebook (Garden committee also interested in this) Committee to consider offline and discuss at next meeting. 

Welcoming new members 

● Should be part of Event Committee role 

● Tie into Cookie Socials, rather than hold separate event 

● Check to see if Lee­Anne is still involved in this 

● Have neighbour extend a verbal invitation to the Cookie Social. 

● Prepare an info sheet, content TBD, can Leah print for us? (Francesca to ask) 

Is there a role for the Events Committee in being a contact point where people can ask for help? ● Eg. Bringing Sketch to see Brianne in hospital 

● Asking for a dinner delivery when your family is sick 

● Have an email address where you can send a request for help? To discuss at the next meeting. 

Round of applause for Tiffany for getting this committee approved and off the ground last year. 

Next Meeting TBD, 1 week before board meeting where proposed 2014­2015 budget is due.