Events Committee Meeting Minutes, May 26, 2016

Attendees:

• 407 - Francesca, Chair
• 212 - Rejoice
• April - 160
• Michelle - 307
• 311 - Kristie, Treasurer
• Julie - 504
• Jen - 210

Regrets:

Sharon, Secretary

Key topics

Lobby Art project

• $600 for mural, velcro canvases

• Set up a project meeting, notify via facebook, slack, email

Table Tennis

• Table was approved, has been ordered should arrive in a few weeks

• Foosball table was not approved

• Store paddles and balls in bag or bucket hard for kids to open

• Have a default place for the table to live

• Suggestions for poster on guidelines for use:

  • Always fold up when you’re done

  • Don’t leave kids unattended

Budget was underspent last year, and looks to be this year. Overestimate this year. Maybe $1000 left, summer events still to happen

Celebration with Fabien, some time in June, date to be verified (Rejoice)

First Aid Course

• Do we need three quotes because it is $500?

• Safety Committee feels that it cannot be a certifying course

• Make sure people pay a small deposit so that they show up

Cookie Social

• Ask Alan what he can do with $35 a month

• One person host each month

• Membership committee could come and welcome new members

Send out a reminder that people who are not on the Events Committee can still plan events. 

Pride Week craft

• July 16th-17th Pride display

• Rainbow chain craft

• April can organise, and pick a date

• ‘Rainbow Crafternoon’

• April will find library booklists

• Rejoice unavailable July 17-24

Other business

• Michelle can donate x-box for Rock Band nights, we may be able to store it in the projector cabinet?

• Kristie will do a call for a host for Rock Band

• Harvest potluck will be at the end of August

• Chair proposal - can we move and store them elsewhere? No. Sharon down in minutes to get quotes for chair rentals.

• Francesca to talk to Aftab for a proposal for new signage for our bathroom door.

• Welcome package project - this is handed off to the new Membership committee

• Francesa to send a reminder to everyone that we get discounted fitness passes from the Parks Board

• Kristie will post on facebook and Slack asking for champions to organise:

  • Craft events, kids or adults

  • Rock band night

  • Cookout (Patrice confirmed she will organise this)

  • Video Game night

• The committee approves giving $120 ($10/month) to Yuri for snacks for the Sunday Spirits (not alcohol) he will give receipts to Kristie.